Sem-II- Communication Skills- Process of Communication

 

The Process of Communication: How Messages Actually Travel

Communication doesn’t magically happen. It follows a clear process, and missing even one step can derail the whole thing.

Communication doesn’t magically happen. It follows a clear process, and missing even one step can derail the whole thing.

You Tube:https://www.youtube.com/watch?v=de-YmNDzN4Y

1. Idea

Every communication starts with an idea. This idea exists in the sender’s mind and needs to be shared. The challenge? Turning thoughts into something others can understand—without mind-reading abilities.

2. Sender

The sender is the person who initiates communication. They decide what to say, how to say it, and when to say it. (Timing matters—especially on WhatsApp.)

3. Message

The message is the content being communicated. It may include:

• Opinions
• Attitudes
• Feelings
• Orders
• Suggestions

Basically, anything you want the other person to know.

4. Encoding

Encoding is where the sender gives form to the message. Words, symbols, gestures, tone—everything counts. Poor encoding is how “I’m fine” turns into emotional warfare.

5. Medium (Channel)

The medium is the path the message takes. It could be:

• Oral (face-to-face, phone calls)
• Written (emails, texts)
• Visual or digital

Choosing the wrong medium is like sending a breakup message via office email. Don’t.

6. Recipient (Receiver)

Communication isn’t complete until the recipient receives the message. If no one hears it, reads it, or notices it—communication never happened.

7. Decoding

Decoding is the receiver’s job. They interpret the message based on their understanding, experience, and mindset. This is where misunderstandings love to sneak in.

8. Feedback

Feedback is the heartbeat of communication. It tells the sender whether the message was understood or not. A nod, a reply, a question—all feedback matters. No feedback? You’re just talking into the void.

9. Noise / Barrier

Noise is any obstacle that disrupts communication. It can be:

• Physical (loud surroundings)
• Psychological (stress, bias)
• Emotional (anger, anxiety)
• Technical (poor internet—our modern enemy)

Noise leads to misinterpretation, confusion, and sometimes unnecessary drama.

One-Line Questions 

1. What is the first step in the process of communication?
   

2. Who initiates the communication process?
   

3. What is encoding in communication?
   

4. Why is feedback important in communication?
   

True or False 

5. Communication is complete once the message is sent.
   

6. Noise in communication can be physical, psychological, emotional, or technical.
   

7. Decoding is done by the sender of the message.
   

Fill in the Blanks 

8. The path through which a message travels is called the ______.
   

9. The receiver interprets the message during the process of ______.
   

10. Any obstacle that disrupts communication is known as ______.
    

Sem-II- Communication Skills- Meaning of Communication

 Meaning of Communication

The word communication comes from the Latin “Communicare,” meaning “to share.” And that’s exactly what we do—share thoughts, ideas, feelings, and sometimes unnecessary voice notes.

Language is our primary tool for building relationships. Without it, society would be chaos with better facial expressions. Whether you’re influencing others, expressing emotions, or simply trying to survive a professional meeting, effective communication is non-negotiable.

Image Source- Chat GPT

In simple terms, communication:

• Helps us connect with people

• Allows us to express feelings and ideas

• Plays a key role in professional success and social growth

Or as one classic definition beautifully puts it:

Communication is a bridge of meaning that allows people to safely cross the river of misunderstanding.
And yes, that river is deep.

 You Tube Link : https://www.youtube.com/watch?v=7hLQvYBEDto

Definitions of Communication

Communication can be understood as:

• The exchange of thoughts, messages, information, or opinions through speech, writing, or signals.

• A process of transmitting information between individuals or organizations in a way that creates understanding and response.

In short: if the message is sent but not understood, congratulations—you just made noise, not communication.

Challenge Time, Learners!- A Gamified Approach 

Image Source- Chat GPT

 One-Line Questions 

From which Latin word is the term communication derived?
What is the primary tool used for building relationships in communication?
What does communication mainly aim to create between sender and receiver?

True or False 

Communication only involves speaking and writing.
Effective communication is essential for both professional and social growth
If a message is sent but not understood, communication is complete.

Fill in the Blanks 

The word communication means “to ______.”
Communication is a bridge of ______ that helps avoid misunderstanding.
When a message is not understood, it becomes mere ______.

Image Source- Notebook LM